Bookkeeping & month-end close
For bookkeeping and accounting firms: transactions categorized against each client's books, the 'what was this charge?' chase handled automatically, and reconciliations prepped for review.
The problem
Categorizing a client's monthly transactions and reconciling accounts runs 4 to 6 hours per client, multiplied by every client on the roster.
The slowest part is the client: unanswered 'what was this $412 charge?' emails stall the close for days.
Median month-end close runs about six days. For a firm, every extra day is deferred billing across the whole book.
How the agent runs it
Categorize
Transactions code against each client's chart of accounts, learned from that client's history, not a generic model.
Ask the client
Unknowns get batched into one clean question list per client, sent and chased automatically.
Reconcile
Bank and card accounts match to statements with breaks highlighted for review.
Package
Draft financials and open questions land with the bookkeeper for judgment entries and sign-off.
Human in the loop
Where your team stays in charge
Judgment entries, anomaly investigation, and sign-off belong to the accountant. The agent does volume; the professional signs the financials.
Work arrives
invoice · ticket · email
Passcut agent
reads · codes · prepares
Your team approves
one click · always human
Done, filed
in your system
Anything unclear goes straight to a person
What changes
Typical before and after for this workflow. We measure your baseline during the audit and commit to numbers per engagement.
| Before | With the agent | |
|---|---|---|
| Per-client hours | 4–6 hrs/month | Review and judgment only |
| Client questions | Scattered email threads | One batched list, auto-chased |
| Close time | ~6 days median | Days shorter per client |
| Capacity | Capped by headcount | More clients per bookkeeper |
Connects to what you run
- QuickBooks
- Xero
- Dext
- Keeper
- Gmail / Outlook
- Slack
Different stack? We integrate through the official API first, exports and email second, browser automation last. The audit tells you where your tools sit before you spend anything.
Common questions on this workflow
Our clients all have different charts of accounts.
Each client's agent learns that client's books. Nothing is forced into a template.
Does this replace our bookkeepers?
It removes the typing so each bookkeeper can carry more clients. The judgment work that clients pay for stays with people.
Related: Invoice processing automation · Receipt & expense data extraction · AP approval workflow automation
See what bookkeeping & month-end close would save you
45 minutes. We map the workflow as you run it today, estimate the hours an agent returns, and quote the pilot. No obligation.